Central Coast Concerned Mountain Bikers
MEETING Minutes July 17, 2012
Attending: Kathy Redden, Jeanne Mutzinger, Greg Bettencourt, Bill Jenkins, Tim Sawchuck, Paul Reinhardt, Jim Atchison, Joe O’Donnell, Lynne Latronica, Kelli Schonher, Greg Robertson, Ian Anderson, Bob Nanninga, Frank Zika, Doug Carscaden, John Griesser, Mary Bettencourt.
I Approval of minutes of previous meeting. Bill moved, Tim 2nd, approved unanimously.
II Agenda requests - Ask new folks why they came to meeting/their interest. None.
III Committee Reports
1. Trail Work – MdO: Tim: 20, East Boundary/Islay Creek brushed and cleared, and on the North Hazard Peak section.
2. Sponsorship & Fundraising – Bill: What to do with outdated maps: MdO and W. Cuesta? Use the W. Cuesta maps, do not continue to use MdO maps.
3. Publicity – Frank: waiting for Fall Schedule.
4. FASTA – Ian: shed has been built in the lower grove. Kiosk has been built and looks good also. Maps are ready to be laminated. Tom is working on the next batch of signs. Doug: Update: Map of open space will go on/in the kiosk.
5. Newsletter/E-newsletter – Lynne Latronica : late August = end of season stats, recruitment, possibly info on the IMBA Chapter
6. Membership & Volunteers – Paul: Total is 1,000 hours over last year. Average number of workers per workday is lower. Increased hours due to counting extra work, e.g. Tuesdays at MdO, Thursdays at Lopez, etc.
7. Agency & Organization Reports (State Parks, County, City, Forest Service, Bike Coalition): State Parks - Doug, Tim, Greg, etc: a)
8. Education/Training Committee - Kelli: Volunteer appreciation process is still being formed.
9. Bike Patrol at MdO – Greg R., Joe, Tim, Bob: no real progress due to new ranger contact.
10. Website/tech Committee – Tim, Lynne, Kelli:
11. Financial Report – Jeanne: $17,54432 Total. ($4,880.63/FASTA, $12,663.69/3CMB).
IV Items Requiring Discussion or Action
Pro: Jeanne can do the financials without duplication of efforts for SLOPOST = 3CMB “hands on financial.
Pro: IMBA takes over membership data management. (Paul will continue to do volunteer hours.)
Pro: Potentially more members. (More of our workers may become members.) IMBA states that membership usually goes up. IMBA puts time and resources into member recruitment.
Pro: Potentially more income, which may be used in bigger projects.
Pro: Donations specifically going to 3CMB.
Pro: Increased national advocacy.
Con: Alienation of people who may not like IMBA. Some 3CMB supporters may not want to support IMBA financially.
Con: Will double each members cost (up from $15 to $35).
Con: Costs $500 to become a chapter.
Con: It will take some energy and planning to support 3CMB’s policy of maintaining, designing and installing multi-use trails.
Con: Someone will have to fill out all the forms for the application.
Pro: Jeanne loves filling out forms.
Con: Board structure is called by IMBA. This may be dictated by the IRS requirement for non-profits.
Con: Potentially monumental task to integrate.
Pro: The IMBA requirement for board structure would motivate 3CMB to make some changes that have been discussed at previous meetings.
Pro: IMBA is a national organization from which to learn. We have benefitted from IMBA and do still: Joey Klein, Rachel and Nat, trail-building publications, bike-park building publications, insurance.
Con: Potentially increased # of communications to members = spamming?
Tonight: discuss the possibility of pursuing the process.
August: work on the application.
September: If IMBA accepts the application, formally vote on it at 3CMB meeting. That’s when you start the artwork, the spreadsheet work, the financial work, drafts of letters to be sent to members, by-laws, etc. Jeanne, Paul, Megan (graphic designerJ), Joe, Lynne, Tim, Greg.
Oct. 19: finish the process.
OK to be ahead of schedule.
Bob moves to continue investigating the process. Directors agreed by concensus to initiate the Chapter status process.
A letter should be sent out to the membership outlining the direction being taken.
Committee: Greg, Jeanne, Paul, and ?
· CCCMB hands on financials
· IMBA takes over membership
· Potentially more members
· Increase regional/national advocacy
· Donations specifically going to CCCMB
· Some people don’t like IMBA
· Cost – membership up from $15 to $35 + costs CCCMB to join
· Extra effort to separate funds
· Board structure imposed by IMBA
· Excessive emails from IMBA?
2. Moving Dirt – How to handle flow-stick in heavy brush – looking for answers.
3. Wild Cherry Canyon 25,000 Volunteer Hours Goal: Tabled pending next response by Kara Blakeslee. Tabled for lack of info.
4. Request to change Sept. meeting date to Sept. 4 – approved.
5. August to-do list: work schedule; newsletter (paper? Enews?); 2012-13 goal setting; solidifying process for recruiting to directors group.
6. Decals: review samples – do before IMBA is decided.
7. ECOSLO dates at Lopez and SML: Do they work for us? Bill will talk to Tim at Lopez, Kathy R. will talk to Chuck at SML about whether they would like to 3CMB to coordinate with ECOSLO?
V News-worthy items for e-newsletter and/or website
VIII Next Meeting: August 21, 2012, 5:30 p.m.